Every business that has staff has a key control problem, even if it is unwritten. Each key that leaves with an employee is a potential unauthorized entry. Here is a practical way to manage it.
Keep a key register
List every key: who has it, when it was issued and which doors it opens. A spreadsheet is enough. Number keys where you can.
Limit duplicates
Use restricted key blanks if you can, so keys cannot be copied at a kiosk. Never let employees make their own copies.
When someone leaves
Collect keys on the last day and tick them off the register. If a key is missing, or if the person left on bad terms, rekey the locks that key opened.
Reduce the number of keys
A master key system lets each person carry one key that opens only their doors. Or move to a card or code system, so access can be removed without touching a lock.
Set a review date
Once a year, check the register against who actually holds keys. Rekey doors where the count doesn’t match.
After a tenant change
If you manage a multi-tenant building, rekey a unit between tenants. It is the simplest way to make sure the previous tenant, cleaners and contractors have no access.
Cost vs risk
Rekeying costs little compared to a theft or a liability claim. Record the reason and date for each rekey.
Getting help
We rekey and set up key systems for business premises in Brampton, Vaughan, Caledon, Etobicoke and Halton Hills. Please tell us who is authorized to approve the work.
Questions about a lock or key problem? Apna Locksmith is a Brampton-based mobile locksmith serving Brampton, Vaughan, Caledon, Etobicoke and Halton Hills. Call (289) 406-1500 or see our service areas.